Minutes of Meeting on 7 October 2009

Minutes of meeting on Wednesday 7 October 2009

Attendees: Audrey Ross, Julie Moran, Anne Williamson, Michelle McArthur, Barbara, Sherry Houlihan, Jeff McGhie, Amanda Arkell

Apologies: Rachel Byrne, Vicky Carr, Avril Knox,


■ Introduction/Welcome

Mrs Ross thanked everyone for coming to the meeting.

■ Appointment of Chair for 2009-2010 school year

The new joint Chairs appointed were Sherry Houlihan and Jeff McGhie. Congratulations to both of them and we look forward to working with you in the future.

■ Income and Expenditure for 2008-2009

Now that the figures have been finalised, I attach a copy for those of you that have not received this information. The balance left in our account is £1,262.77.

■ Halloween Disco

We spoke about arrangements for the proposed Halloween Disco. Details of what was agreed are shown below. We appreciate all the help you can give to make this event a success for the children at Cowie Primary School. We hope to get more parents involved on the night to ensure that this runs as smoothly as possible;


Task Who’s doing what

Date/Time Date agreed was Monday 26 October 2009 (slightly earlier than
normal, so that we could secure disco and let for the hall).

Times (P1-P3) 6.00pm – 7.15pm
(P4-P7) 7.30pm – 8.45pm (again slightly earlier times than
before as it’s a Monday night).

Ticket Price £1.75

Letter to Parents and
Design of Tickets Rachel agreed to do this. The letter will need to be issued to parents
on Monday 19 October 2009 and tickets will be on sale after this
date.
Rachel, can you arrange this communication and hand into the school
or e-mail for copying for this date?


Theme/Decorations Mrs Ross will speak to Bernadette about decorations we used for the
last Halloween Disco. If anyone has decorations we can use, please
hand into the school so that we can decorate the hall and dining area.
You may also want to carve a pumpkin and bring this along on the night
for display purposes? We need volunteers to decorate the hall/dining
area on Monday 26 October, before the disco starts – please can you
help with this???

Organise Let for hall Mrs Ross will organise the let for the hall for 26 October.

Disco/Music/Lights Michelle confirmed that Gavin was free to do this on 26 October.

Drinks/Snacks Amanda offered to get snacks/crisps. (Amanda do you also have the
sweetie cauldron from last year??)
Michelle offered to get diluting juice and cups and will speak to
Christine/Vicky re this.

Games/Prize Amanda suggested using games from the last disco as they were a
success. She agreed to dig out resources for these games for both discos
(approx 3 games for each disco).
Julie agreed to get prizes for best dressed for girl & boy at both discos
and party game prizes.

Touchy/Feely Boxes As these worked well last year, we agreed to do them again. Anne and
Michelle offered to do 2 boxes each with things like jelly, spaghetti,
foam, custard etc instead (and spiders and worms). They will arrange
these for each disco.

Posters/Flyers Julie suggested that Rachel may have posters/flyers from last year,
and agreed to ask if she could print a few off to hand into the school to
advertise the event.

Ticket Sales P1-P3 – Avril/Michelle offered to help sell the tickets
P4-P7 – Anne/Julie agreed to help sell the tickets.

Agree Responsibilities/
Roles on the night We didn’t have enough people at the meeting to agree actual roles for
the night, on who would take tickets at the door, serve snack, help with
the disco and party games, supervise the boxes, watch over the toilets
etc. We need to ensure we have enough helpers on the night at both
discos so they run smoothly. We will do a checklist nearer the time and
ask other parents to be involved.

Accident Report Audrey will have this at the discos to note any accidents that take place.

Invite School Staff Audrey agreed to do this.

Eastside News Audrey agreed to contact them about this event.

Apples To be honest we spoke about apples and the mess the water made the
previous year. No decision was made about the apples. Let me know
your opinions, and if anyone wants to offer to get them if we agree to go
ahead with the ‘dooking for apples’ (with a fork, of course)?

As Treasurer, Anne will reimburse any of your costs, so please provide receipts of your expenditure direct to her.

■ Future Fundraising

We briefly spoke about future fund raising ideas and agreed to have a think about this so that we could do a fund-raiser early next year. Some of the suggestions mentioned were a bettle drive, race night, sponsored events, bingo etc. We could discuss this again at our next meeting.

■ Date of Next Meeting

The date of our next meeting is Wednesday 18 November 2009 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting!