Minutes of meeting on Wednesday 21 April 2010
Attendees: Audrey Ross, Anne Williamson, Tammy, Julie Moran, Debbie Innes,
Jeff McGhie, Sherry Houlihan, Avril Knox, Michelle McArthur
Apologies: Vicky Carr, Amanda Arkell, Christine Fairbairn
■ Introduction/Welcome
Jeff thanked everyone for coming to the meeting. Minutes were approved and signed and no changes were made.
■ Headteacher’s Report/Update
This will follow separately.
We agreed that we would subsidise the summer school trips for each child in the school and nursery by £5.00, based on the current level of funding available in the Parent Council Account.
■ A.O.B
1. The group spoke about having a fund raiser before the end of the school year, to boost the funds in our account for the start of the new school year. Julie spoke about a pamper night similar to what the nursery did last year and proved to be very successful. Amanda Arkell spoke to Mrs Love about this and Mrs Love seemed more than happy to get involved and help the group organise this event. However, as we don’t have much time before the end of the school year this is something we can look at next term.
Another idea mentioned was a car boot sale to be held in the school grounds, with home baking, teas and coffees etc. Debbie agreed to co-ordinate this event, communicate and pull in other members of the group to help organise and advertise this.
Action – Debbie to organise a suitable date for the car boot sale, communicate this with the rest of the group, and Mrs Ross so that she can organise the let for the school. She will also pull in other members of the group as and when needed to help organise and advertise this event in the local press, village shops and school.
2. Mrs Ross has had very good feedback about the school calendars which were organised and funded by the Parent Council for the 2009 – 2010 school year. She asked if we would be prepared to do something similar again for the next school year?
Action – Julie has the template for the calendars and agreed to organise. Mrs Ross to pass school dates to Julie in due course.
3. Congratulations to both Anne and Avril who both passed their food hygiene course recently.
4. Each year the Parent Council organise and fund the Primary 7 leavers party. Mrs Ross confirmed that Mr Stevenson had already spoke to the Primary 7 class to ask what they wanted to do this year. The class opted for M & D’s Theme Park in Glasgow at a cost of approximately £10.00 per child. Arrangements for this trip are already underway.
Last year the Parent Council funded autograph books for the Primary 7 children as a leavers gift, and they were handed to them at their graduation party/assembly.
Action - Julie agreed to look at the costs of the autograph books, to do the same again this year.
5. Debbie passed on some positive feedback about the closure of the school gates to Mrs Ross and the group.
6. Anne asked if the school were on track to obtain their first green flag, now that St Margarets is visible, as some children see this as an important milestone. Mrs Ross confirmed that we are on track.
Action - Anne agreed to donate her compost bucket to the school. Tammy mentioned that her partner would help out with keeping our playground tidy. Julie mentioned to Mrs Ross that parent volunteers to help with the nursery/school gardening would be helpful.
7. Debbie spoke about tile photo art work which is being done in the new hospital and thought the school would be interested in this.
Action – Debbie to provide further details and costs to Mrs Ross, so that this can be considered further.
■ Date of Next Meeting
The date of our next meeting is Wednesday 2 June 2010 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting! Mrs Ross can you please orgainse the let for this meeting.
Headteacher report for Parent Council
April 2010
Reduction of class sizes for P1-P3
Additional staff member to facilitate classes of 18 and under. New class teacher appointed and will begin in August 2010.
Information to be sent to parents regarding next years classes during the first week in May. This will mean eight classes but with only seven current classrooms, we will use The Station with a spill out facility.
Refurbishment
Due to begin in October 2010. PE and lunches will require to be in the Community Centre. Four new classrooms, a new gym, kitchen and dining hall will be built. Lunches will be made in the kitchens at St. Margaret’s by our staff and transported across.
School Trips
Is it possible for the Parent Council to continue to subsidise school trips? In the past two years it has been £5 per child and also funding the P7 Leavers’ Experience.
The P7 would like to go to M7Ds in Motherwell. The breakdown of costs for this is as follows:
£7.25 unlimited access band
£3.00 wimpy meal ( Burger, chips and a drink)
£10.25 per child
£4.60 for adults
22 children £225.50
3 adults £13.80
Total Cost £239.30
If £6 per head was paid this would be a total of £1056 ( 176 children from Nursery to P6
If The Parent Council funded the P7 M7 Ds experience and £6 per head the total contribution by them would be £1295.30
The school fund would pay for the bus to and from M&Ds
Trips organised so far are:
Nursery Blair Drummond Safari Park P1-3 to Auchingarrich Wildlife Centre
P4 to the Royal Highland Show
P5 and P6 to The Science Centre
P7 M&Ds
Gardening Plans
The Parent Council had previously agreed to part subsidise getting plans drawn up for the school grounds. The Grounds group have secured a landscape company who are willing to do this for us as a goodwill / publicity gesture and so no subsidy will be required.
School calendars
These were a great success, costs involved were £150.
Will The Parent Council be able to support this next session?
Fruity Friday
This is a great success and very popular with the children and staff alike. Perhaps we need to think about a slight rise in prices to cover all expenditure.
Dates for your diary
Fun Day
Help required – organising stalls Friday 4th June
Sports day
11th June
Reports
Issued to parents Friday 11th June 2010
Theatre Visit
31st May Kosmic Krew funded by the school fund.
Internet Safety Night
St. Margaret’s Primary have invited our Parents along to an Internet safety night on 18th May. Joe Shaw from Stirling Council’s ICT Development team will be explaining what parents can do to keep their children safe online.
Monday, 3 May 2010
Headteachers Report from Parent Council Meeting in February 2010
Parent Council Meeting
3rd February 2010
HT Report
Enrolled 25 children – some may be deferred entries where parents can request an additional year in nursery.
Mrs Armitage still absent – off for another week. Duck’s café and P1 Parents Evening will have to be postponed, letters to be issued tomorrow
Heart for Haiti – raised £159
Healthy Tuckshop – popular with children and staff
Dates for Diary
9th P6 Assembly
Parent Consultation on 11th – teas and coffees to be provided
15th – 19th Feb children on holiday from school
Health Week 8th -12th March
13th March Keeping our Children Safe on the Internet
P7 trip to Dalguise 15th – 17th March
Additional CfE day Tuesday 4th May 2010
Mrs Ross has asked for parents to be involved in the school improvement planning process. Parents who are able to should meet at school for a Parent Focus group on Friday 26th February at 11am – volunteers to come along. At this meeting it is hoped to devise a format for a whole school parental/ child survey.
3rd February 2010
HT Report
Enrolled 25 children – some may be deferred entries where parents can request an additional year in nursery.
Mrs Armitage still absent – off for another week. Duck’s café and P1 Parents Evening will have to be postponed, letters to be issued tomorrow
Heart for Haiti – raised £159
Healthy Tuckshop – popular with children and staff
Dates for Diary
9th P6 Assembly
Parent Consultation on 11th – teas and coffees to be provided
15th – 19th Feb children on holiday from school
Health Week 8th -12th March
13th March Keeping our Children Safe on the Internet
P7 trip to Dalguise 15th – 17th March
Additional CfE day Tuesday 4th May 2010
Mrs Ross has asked for parents to be involved in the school improvement planning process. Parents who are able to should meet at school for a Parent Focus group on Friday 26th February at 11am – volunteers to come along. At this meeting it is hoped to devise a format for a whole school parental/ child survey.
Minutes of Meeting on Wednesday 3 February 2010
Minutes of meeting on Wednesday 3 February 2010
Attendees: Audrey Ross, Anne Williamson, Barbara, Tammy, Julie Moran, Debbie Innes,
Christine Fairbairn, Jeff McGhie, Lesley Malkin
Apologies: Vicky Carr, Avril Knox, Amanda Arkell, Michelle McArthur, Sherry Houlihan
■ Introduction/Welcome
Jeff thanked everyone for coming to the meeting.
■ School Refurbishment Plan
Lesley Malkin, Corporate Asset Manager, from Stirling Council came to speak to us about a future refurbishment of the school. The good news is that Cowie Primary School is the next priority for the financial year 1 April 2010 to 31 March 2011. Resources permitted, the Council hope to finish the refurbishment of the school so that they do not need to return to carry out further work again for years to come.
Lesley wanted to have some input from the parents who have children at the school, what things they would like to see improved. The main priorities mentioned were the gym/assembly hall which is too small for the size of the school and needs to be made a lot bigger with a staged area, dining room and kitchen area need modernised, condition of the upper classrooms which need to be updated in-line with the refurbishment of the nursery and P1-P3 classrooms. The general maintenance of the school was also discussed i.e. drainage, guttering, and the grounds outside. Lesley mentioned that the Grounds for Learning group should link in with her for any plans they have to improve the playground, in view of the future refurbishment of the school.
Lesley confirmed that our comments will form part of the refurbishment brief outlined for the school. An architect will be assigned to draw up plans which will be submitted to the planning department for planning permission and a building warrant. Hopefully, works will start soon afterwards. Lesley will keep the group updated with the progress of this. We also agreed that the works should be carried out with minimal disruption to the children and further discussions will need to take place to decide on how this will happen.
■ Amend and Approve minutes from last meeting on 18 November 2009
No amendments made and minutes approved.
■ Headteacher’s Report/Update
Attached for your information.
■ National Parental Involvement Event & Local Events
Jeff gave us details of the National Parental Involvement Event to be held at the Radisson Hotel in Edinburgh on 20 March 2010. Invitations were distributed. If you are interested in attending you should contact Mike Kincaid at mike@eltconsultants.co.uk by Friday 26 February. This event is an opportunity to find out how parents and staff are working together to get the best for children and young people.
Copies of the latest Parent Council Newsletter dated January 2010, were also handed out. A copy is available in the Parent Council Folder for anyone that was not at the meeting.
A half day event to be held by Stirling Council in March 2010 at the Raploch Campus was also mentioned (theme - keeping our children safe and will include issues such as bullying and internet safety). Further details will follow in the next school newsletter.
Action – Mrs Ross can you include brief details of the event to be held at the Raploch Campus in March in the next school newsletter, for parents who are interested in attending and want to book their place for this.
■ A.O.B
1. Anne suggested having an Easter Disco for the children, as the Valentine one did not go ahead this year. The date mentioned was Wednesday 31 March 2010.
Action – Julie agreed to ask Michelle if Gavin is available to do the disco on this date and then further arrangements can be made to organise this and communication done.
2. Art fund raising ideas were shown to the group to consider for the summer fayre at the school. Mrs Ross is keen for the Parent Council to be involved in this.
■ Date of Next Meeting
The date of our next meeting is Wednesday 21 April 2010 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting! Mrs Ross can you please orgainse the let for this meeting.
Attendees: Audrey Ross, Anne Williamson, Barbara, Tammy, Julie Moran, Debbie Innes,
Christine Fairbairn, Jeff McGhie, Lesley Malkin
Apologies: Vicky Carr, Avril Knox, Amanda Arkell, Michelle McArthur, Sherry Houlihan
■ Introduction/Welcome
Jeff thanked everyone for coming to the meeting.
■ School Refurbishment Plan
Lesley Malkin, Corporate Asset Manager, from Stirling Council came to speak to us about a future refurbishment of the school. The good news is that Cowie Primary School is the next priority for the financial year 1 April 2010 to 31 March 2011. Resources permitted, the Council hope to finish the refurbishment of the school so that they do not need to return to carry out further work again for years to come.
Lesley wanted to have some input from the parents who have children at the school, what things they would like to see improved. The main priorities mentioned were the gym/assembly hall which is too small for the size of the school and needs to be made a lot bigger with a staged area, dining room and kitchen area need modernised, condition of the upper classrooms which need to be updated in-line with the refurbishment of the nursery and P1-P3 classrooms. The general maintenance of the school was also discussed i.e. drainage, guttering, and the grounds outside. Lesley mentioned that the Grounds for Learning group should link in with her for any plans they have to improve the playground, in view of the future refurbishment of the school.
Lesley confirmed that our comments will form part of the refurbishment brief outlined for the school. An architect will be assigned to draw up plans which will be submitted to the planning department for planning permission and a building warrant. Hopefully, works will start soon afterwards. Lesley will keep the group updated with the progress of this. We also agreed that the works should be carried out with minimal disruption to the children and further discussions will need to take place to decide on how this will happen.
■ Amend and Approve minutes from last meeting on 18 November 2009
No amendments made and minutes approved.
■ Headteacher’s Report/Update
Attached for your information.
■ National Parental Involvement Event & Local Events
Jeff gave us details of the National Parental Involvement Event to be held at the Radisson Hotel in Edinburgh on 20 March 2010. Invitations were distributed. If you are interested in attending you should contact Mike Kincaid at mike@eltconsultants.co.uk by Friday 26 February. This event is an opportunity to find out how parents and staff are working together to get the best for children and young people.
Copies of the latest Parent Council Newsletter dated January 2010, were also handed out. A copy is available in the Parent Council Folder for anyone that was not at the meeting.
A half day event to be held by Stirling Council in March 2010 at the Raploch Campus was also mentioned (theme - keeping our children safe and will include issues such as bullying and internet safety). Further details will follow in the next school newsletter.
Action – Mrs Ross can you include brief details of the event to be held at the Raploch Campus in March in the next school newsletter, for parents who are interested in attending and want to book their place for this.
■ A.O.B
1. Anne suggested having an Easter Disco for the children, as the Valentine one did not go ahead this year. The date mentioned was Wednesday 31 March 2010.
Action – Julie agreed to ask Michelle if Gavin is available to do the disco on this date and then further arrangements can be made to organise this and communication done.
2. Art fund raising ideas were shown to the group to consider for the summer fayre at the school. Mrs Ross is keen for the Parent Council to be involved in this.
■ Date of Next Meeting
The date of our next meeting is Wednesday 21 April 2010 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting! Mrs Ross can you please orgainse the let for this meeting.
Wednesday, 27 January 2010
Parent Council Meeting - Minutes 18 November 2009
Minutes of meeting on Wednesday 18 November 2009
Attendees: Audrey Ross, Anne Williamson, Michelle McArthur, Barbara, Tammy Sherry Houlihan, Jeff McGhie, Julie Moran, Debbie Innes
Apologies: Rachel Byrne, Vicky Carr, Avril Knox, Amanda Arkell
■ Introduction/Welcome
Jeff thanked everyone for coming to the meeting.
■ Amend and Approve minutes from last meeting on 7 October 2009
No amendments made and minutes approved.
Anne Williamson confirmed the amount of £193.35 raised from Halloween Disco.
■ Headteacher’s Report/Update
Attached for your information.
■ Update about Healthy Tuckshop
Some members of the Parent Council have agreed to oversee and run this on a trail basis to see how it works. A taster session will be held at school during break time on Friday 18 December. All children will be able to taste some healthy fruity snacks and shakes that will be made available, and will receive a leaflet with further details about the tuckshop. We plan to run this every Friday after the Christmas break and will report back to the group on how this is going at our next meeting. We hope to get other available parent helpers involved to help out with this on a rota basis.
■ Fundraising/Event Update
Nothing to report.
Mrs Ross suggested at the meeting and in her update that we have a think about running an event for parents, i.e. ‘Yummy Mummy’ night, or coffee mornings. The group agreed to consider this for the following term.
■ A.O.B
1. The group asked Mrs Ross if photo calendars of the children in their costumes would be on sale again at the Christmas Concert.
Action – Mrs Ross agreed to speak to Mrs Stubberfield who helped organise this last time.
2. Mrs Ross spoke about the Transition Group (from primary to high school) which will start up again in January 2010 and parent volunteers from P6/P7 will be needed.
3. Debbie mentioned the steps which lead from the school to Scotstoun Road, as they are in a very poor state of repair and could cause an accident.
Action – Mrs Ross will look into this and report back to the group with her findings at our next meeting.
■ Date of Next Meeting
The date of our next meeting is Wednesday 3 February 2010 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting! Mrs Ross can you please orgainse the let for this meeting.
----------------------------------------------------------------------------------------
HEADTEACHERS REPORT
Parent Council Meeting
18th November 2009
Mrs Ross suggested that the order of the meeting should be as follows:
Apologies
Minutes should be read and approved.
Matters Arising from Minutes should be gone over
Any Standing items to be included
Finance
HT Report
Fundraising Committee
AOCB
HT Report
IWB installed in P4 – only one for P3 required now cost £2750 plus a desktop at £415, plus a license approximately £3225
Refurbishment – Upper cloakroom now finished although more coat pegs are required. New toilets also operational.
Christmas Concert – letter re. tickets will be issued tomorrow (Thursday 19th Nov), ticket allocation by 27th November, then all extra tickets will go on sale. Raffle tickets will also be issued. Raffle will be drawn at the evening performance.
E mail – trying to put more and more out by e mail or placing on the school website.
Sports Awards Evening – 25th November
Remembrance service – held jointly with St. Margaret’s on November 11th at War Memorial
Initiatives for Parent Council
Tuck Shop
Fundraising ?
Parents’ Coffee Morning – monthly, termly?
School Fundraising
Fun Day in June as always
Events team to organise a school sponsored event
Comic Relief event
Attendees: Audrey Ross, Anne Williamson, Michelle McArthur, Barbara, Tammy Sherry Houlihan, Jeff McGhie, Julie Moran, Debbie Innes
Apologies: Rachel Byrne, Vicky Carr, Avril Knox, Amanda Arkell
■ Introduction/Welcome
Jeff thanked everyone for coming to the meeting.
■ Amend and Approve minutes from last meeting on 7 October 2009
No amendments made and minutes approved.
Anne Williamson confirmed the amount of £193.35 raised from Halloween Disco.
■ Headteacher’s Report/Update
Attached for your information.
■ Update about Healthy Tuckshop
Some members of the Parent Council have agreed to oversee and run this on a trail basis to see how it works. A taster session will be held at school during break time on Friday 18 December. All children will be able to taste some healthy fruity snacks and shakes that will be made available, and will receive a leaflet with further details about the tuckshop. We plan to run this every Friday after the Christmas break and will report back to the group on how this is going at our next meeting. We hope to get other available parent helpers involved to help out with this on a rota basis.
■ Fundraising/Event Update
Nothing to report.
Mrs Ross suggested at the meeting and in her update that we have a think about running an event for parents, i.e. ‘Yummy Mummy’ night, or coffee mornings. The group agreed to consider this for the following term.
■ A.O.B
1. The group asked Mrs Ross if photo calendars of the children in their costumes would be on sale again at the Christmas Concert.
Action – Mrs Ross agreed to speak to Mrs Stubberfield who helped organise this last time.
2. Mrs Ross spoke about the Transition Group (from primary to high school) which will start up again in January 2010 and parent volunteers from P6/P7 will be needed.
3. Debbie mentioned the steps which lead from the school to Scotstoun Road, as they are in a very poor state of repair and could cause an accident.
Action – Mrs Ross will look into this and report back to the group with her findings at our next meeting.
■ Date of Next Meeting
The date of our next meeting is Wednesday 3 February 2010 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting! Mrs Ross can you please orgainse the let for this meeting.
----------------------------------------------------------------------------------------
HEADTEACHERS REPORT
Parent Council Meeting
18th November 2009
Mrs Ross suggested that the order of the meeting should be as follows:
Apologies
Minutes should be read and approved.
Matters Arising from Minutes should be gone over
Any Standing items to be included
Finance
HT Report
Fundraising Committee
AOCB
HT Report
IWB installed in P4 – only one for P3 required now cost £2750 plus a desktop at £415, plus a license approximately £3225
Refurbishment – Upper cloakroom now finished although more coat pegs are required. New toilets also operational.
Christmas Concert – letter re. tickets will be issued tomorrow (Thursday 19th Nov), ticket allocation by 27th November, then all extra tickets will go on sale. Raffle tickets will also be issued. Raffle will be drawn at the evening performance.
E mail – trying to put more and more out by e mail or placing on the school website.
Sports Awards Evening – 25th November
Remembrance service – held jointly with St. Margaret’s on November 11th at War Memorial
Initiatives for Parent Council
Tuck Shop
Fundraising ?
Parents’ Coffee Morning – monthly, termly?
School Fundraising
Fun Day in June as always
Events team to organise a school sponsored event
Comic Relief event
Friday, 30 October 2009
HALLOWEEN DISCO MONDAY 26 OCTOBER 2009
Following the success of the Halloween Disco, an amount of £193.35 was raised and will be used to help fund school resources and future school trips. Thank you to all the parents and teachers that helped organise this event and helped on the night. The children had a ball!
Sunday, 18 October 2009
Minutes of Meeting on 7 October 2009
Minutes of meeting on Wednesday 7 October 2009
Attendees: Audrey Ross, Julie Moran, Anne Williamson, Michelle McArthur, Barbara, Sherry Houlihan, Jeff McGhie, Amanda Arkell
Apologies: Rachel Byrne, Vicky Carr, Avril Knox,
■ Introduction/Welcome
Mrs Ross thanked everyone for coming to the meeting.
■ Appointment of Chair for 2009-2010 school year
The new joint Chairs appointed were Sherry Houlihan and Jeff McGhie. Congratulations to both of them and we look forward to working with you in the future.
■ Income and Expenditure for 2008-2009
Now that the figures have been finalised, I attach a copy for those of you that have not received this information. The balance left in our account is £1,262.77.
■ Halloween Disco
We spoke about arrangements for the proposed Halloween Disco. Details of what was agreed are shown below. We appreciate all the help you can give to make this event a success for the children at Cowie Primary School. We hope to get more parents involved on the night to ensure that this runs as smoothly as possible;
Task Who’s doing what
Date/Time Date agreed was Monday 26 October 2009 (slightly earlier than
normal, so that we could secure disco and let for the hall).
Times (P1-P3) 6.00pm – 7.15pm
(P4-P7) 7.30pm – 8.45pm (again slightly earlier times than
before as it’s a Monday night).
Ticket Price £1.75
Letter to Parents and
Design of Tickets Rachel agreed to do this. The letter will need to be issued to parents
on Monday 19 October 2009 and tickets will be on sale after this
date.
Rachel, can you arrange this communication and hand into the school
or e-mail for copying for this date?
Theme/Decorations Mrs Ross will speak to Bernadette about decorations we used for the
last Halloween Disco. If anyone has decorations we can use, please
hand into the school so that we can decorate the hall and dining area.
You may also want to carve a pumpkin and bring this along on the night
for display purposes? We need volunteers to decorate the hall/dining
area on Monday 26 October, before the disco starts – please can you
help with this???
Organise Let for hall Mrs Ross will organise the let for the hall for 26 October.
Disco/Music/Lights Michelle confirmed that Gavin was free to do this on 26 October.
Drinks/Snacks Amanda offered to get snacks/crisps. (Amanda do you also have the
sweetie cauldron from last year??)
Michelle offered to get diluting juice and cups and will speak to
Christine/Vicky re this.
Games/Prize Amanda suggested using games from the last disco as they were a
success. She agreed to dig out resources for these games for both discos
(approx 3 games for each disco).
Julie agreed to get prizes for best dressed for girl & boy at both discos
and party game prizes.
Touchy/Feely Boxes As these worked well last year, we agreed to do them again. Anne and
Michelle offered to do 2 boxes each with things like jelly, spaghetti,
foam, custard etc instead (and spiders and worms). They will arrange
these for each disco.
Posters/Flyers Julie suggested that Rachel may have posters/flyers from last year,
and agreed to ask if she could print a few off to hand into the school to
advertise the event.
Ticket Sales P1-P3 – Avril/Michelle offered to help sell the tickets
P4-P7 – Anne/Julie agreed to help sell the tickets.
Agree Responsibilities/
Roles on the night We didn’t have enough people at the meeting to agree actual roles for
the night, on who would take tickets at the door, serve snack, help with
the disco and party games, supervise the boxes, watch over the toilets
etc. We need to ensure we have enough helpers on the night at both
discos so they run smoothly. We will do a checklist nearer the time and
ask other parents to be involved.
Accident Report Audrey will have this at the discos to note any accidents that take place.
Invite School Staff Audrey agreed to do this.
Eastside News Audrey agreed to contact them about this event.
Apples To be honest we spoke about apples and the mess the water made the
previous year. No decision was made about the apples. Let me know
your opinions, and if anyone wants to offer to get them if we agree to go
ahead with the ‘dooking for apples’ (with a fork, of course)?
As Treasurer, Anne will reimburse any of your costs, so please provide receipts of your expenditure direct to her.
■ Future Fundraising
We briefly spoke about future fund raising ideas and agreed to have a think about this so that we could do a fund-raiser early next year. Some of the suggestions mentioned were a bettle drive, race night, sponsored events, bingo etc. We could discuss this again at our next meeting.
■ Date of Next Meeting
The date of our next meeting is Wednesday 18 November 2009 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting!
Attendees: Audrey Ross, Julie Moran, Anne Williamson, Michelle McArthur, Barbara, Sherry Houlihan, Jeff McGhie, Amanda Arkell
Apologies: Rachel Byrne, Vicky Carr, Avril Knox,
■ Introduction/Welcome
Mrs Ross thanked everyone for coming to the meeting.
■ Appointment of Chair for 2009-2010 school year
The new joint Chairs appointed were Sherry Houlihan and Jeff McGhie. Congratulations to both of them and we look forward to working with you in the future.
■ Income and Expenditure for 2008-2009
Now that the figures have been finalised, I attach a copy for those of you that have not received this information. The balance left in our account is £1,262.77.
■ Halloween Disco
We spoke about arrangements for the proposed Halloween Disco. Details of what was agreed are shown below. We appreciate all the help you can give to make this event a success for the children at Cowie Primary School. We hope to get more parents involved on the night to ensure that this runs as smoothly as possible;
Task Who’s doing what
Date/Time Date agreed was Monday 26 October 2009 (slightly earlier than
normal, so that we could secure disco and let for the hall).
Times (P1-P3) 6.00pm – 7.15pm
(P4-P7) 7.30pm – 8.45pm (again slightly earlier times than
before as it’s a Monday night).
Ticket Price £1.75
Letter to Parents and
Design of Tickets Rachel agreed to do this. The letter will need to be issued to parents
on Monday 19 October 2009 and tickets will be on sale after this
date.
Rachel, can you arrange this communication and hand into the school
or e-mail for copying for this date?
Theme/Decorations Mrs Ross will speak to Bernadette about decorations we used for the
last Halloween Disco. If anyone has decorations we can use, please
hand into the school so that we can decorate the hall and dining area.
You may also want to carve a pumpkin and bring this along on the night
for display purposes? We need volunteers to decorate the hall/dining
area on Monday 26 October, before the disco starts – please can you
help with this???
Organise Let for hall Mrs Ross will organise the let for the hall for 26 October.
Disco/Music/Lights Michelle confirmed that Gavin was free to do this on 26 October.
Drinks/Snacks Amanda offered to get snacks/crisps. (Amanda do you also have the
sweetie cauldron from last year??)
Michelle offered to get diluting juice and cups and will speak to
Christine/Vicky re this.
Games/Prize Amanda suggested using games from the last disco as they were a
success. She agreed to dig out resources for these games for both discos
(approx 3 games for each disco).
Julie agreed to get prizes for best dressed for girl & boy at both discos
and party game prizes.
Touchy/Feely Boxes As these worked well last year, we agreed to do them again. Anne and
Michelle offered to do 2 boxes each with things like jelly, spaghetti,
foam, custard etc instead (and spiders and worms). They will arrange
these for each disco.
Posters/Flyers Julie suggested that Rachel may have posters/flyers from last year,
and agreed to ask if she could print a few off to hand into the school to
advertise the event.
Ticket Sales P1-P3 – Avril/Michelle offered to help sell the tickets
P4-P7 – Anne/Julie agreed to help sell the tickets.
Agree Responsibilities/
Roles on the night We didn’t have enough people at the meeting to agree actual roles for
the night, on who would take tickets at the door, serve snack, help with
the disco and party games, supervise the boxes, watch over the toilets
etc. We need to ensure we have enough helpers on the night at both
discos so they run smoothly. We will do a checklist nearer the time and
ask other parents to be involved.
Accident Report Audrey will have this at the discos to note any accidents that take place.
Invite School Staff Audrey agreed to do this.
Eastside News Audrey agreed to contact them about this event.
Apples To be honest we spoke about apples and the mess the water made the
previous year. No decision was made about the apples. Let me know
your opinions, and if anyone wants to offer to get them if we agree to go
ahead with the ‘dooking for apples’ (with a fork, of course)?
As Treasurer, Anne will reimburse any of your costs, so please provide receipts of your expenditure direct to her.
■ Future Fundraising
We briefly spoke about future fund raising ideas and agreed to have a think about this so that we could do a fund-raiser early next year. Some of the suggestions mentioned were a bettle drive, race night, sponsored events, bingo etc. We could discuss this again at our next meeting.
■ Date of Next Meeting
The date of our next meeting is Wednesday 18 November 2009 at 7pm in the school. Hope to see you all there. Please pass your agenda items to Julie Moran before this meeting!
Wednesday, 16 September 2009
Minutes of Annual General Meeting on 2 September 2009
Minutes of A.G.M. on 2 September 2009
Attendees: Keith MacAskill, Audrey Ross, Julie Moran, Bernadette Wheatley,
Anne Williamson
Apologies: Amanda Arkell, Rachel Byrne, Michelle McArthur, Vicky Carr, Avril Knox,
Scott Ferguson
■ Introduction/Welcome
Keith welcomed and thanked everyone for coming to the meeting.
Keith discussed some correspondence he had received addressed to the Parent Council. The only action point to take from this was a letter from Mrs McClure, Deputy Head at the school. She asked the Parent Council if they would consider funding half of the money needed to get a professional plan drawn up to develop school grounds. The other half is being funded by the school and the estimated total cost is £200.00 - £500.00. The letter mentions that this outlay is essential for dramatic changes to be made to the school grounds.
Action: A response has been sent to Mrs McClure to confirm that the Parent Council will support half of the funds needed for this plan to be drawn up, as mentioned above.
A thank you card was received from the P7 class and their teachers, for the leavers night the Parent Council organised to the Buzz and Pizza Hut. They all had a great time!
■ Income and Expenditure for 2008-2009
The target we set to raise as a group last year was £2,000.00 and this has been smashed! The Income and Expenditure report is still being finalised and will be distributed to the group once this is available.
■ Office Bearers for the new school year
Due to poor attendance it was not possible to fill all roles needed at the meeting. The roles that were filled are as follows;
Secretary – Julie Moran
Treasurer – Anne Williamson
Rachel as Vice-Chair of the group last year, was nominated to be Chair by Julie, seconded by Anne. However, as she was not able to make the A.G.M. this will be confirmed at the next meeting.
Mrs Ross thanked Keith for the tremendous support he has given her. Keith mentioned that although he is no longer Chair of the Parent Council, he is easily contactable if we need his help in anyway. He also mentioned Scott is happy to assist with any questions or help needed to improve the school website.
■ Headteacher’s Report/Update
This is attached for your information, which Mrs Ross discussed at the meeting.
■ A.O.B
1. The condition of the boys toilets at the upper end of the school was mentioned and how wet the toilet floor is when the children are getting changed for gym. Raised by Anne on behalf of Michelle.
Action: Mrs Ross will look at this.
2. We agreed that we need to try and get more parents engaged in the life of the Parent Council and to look at different ideas for future meeting to boost numbers, i.e. cheese and wine, offer crèche facility. So that we can discuss plans for the Halloween Disco a meeting has been set for Wednesday 7 October at 7pm in the school. This meeting will be low key and refreshments will be available, tea, coffee, biscuits and cakes.
Action: Mrs Ross agreed to target parents and issue a flyer a week before this meeting to try and drum up some interest. Mrs Ross will organise the let for this meeting. She also asked the group to consider the purchase of cup holders, which we have previously loaned from Bannockburn Primary School. Julie will organise refreshments and will look at the cost of cup holders.
■ Date of Next Meeting
As mentioned this has been set for Wednesday 7 October at 7pm in the school. Hope to see you all there!
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HEADTEACHERS REPORT
Parent Council AGM
Wednesday 2nd September 2009
Staffing
Mrs Fleming now working 3 days per week covering teacher non class contact time.
Mr Kearney working in the P4 class along with Mrs McClure
Mrs Gentleman from the nursery promoted to Senior Early Childhood Educator at Fintry, Mrs Gernon has replaced her.
Miss Bradley now working for 2 hours each day in the nursery to support the three hour entitlement for every nursery child.
School Roll
The school roll is currently sitting at 143 in the school and 60 in the nursery.
Refurbishment
Toilets 5/6 week programme of refurbishment. Disruption is kept to a minimum.
Parental Engagement Opportunities
Two curriculum evenings planned throughout the session
Parental evenings planned for November and February
Two parental focus group meetings planned for January and March
Request in newsletter for parental helpers and e mail addresses
Challenges
Out of school lunches – children still not bringing in notes indicating that they are an out of school for lunch.
Poor response for Dalguise – only twelve children paid a deposit. Initial letter went out in February 2009. Several letters and phone calls since.
Thanks to Parent Council for all the events planned last year, for their financial support towards the cost of school trips and also for the new school calendars.
Wishes for this session;
Fundraising for remaining IWB
Rainy day boxes for each classroom, in particular P1, P2 and P3
Continued support for school trips at end of year.
More parents engaged in the life of the school.
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